Sales Support Administration Supervisor £40,000 - £50,000 + bonus and benefits - Ref: LT13884
Our City-based fund management client requires the successful candidate to deliver fast, efficient administration support in a senior team position to a team of 3, to all members of the Business Development team.
Roles & Responsibilities
Prepare monthly expense claims for all members of the Business Development team.
Smoothly co-ordinate meetings and appointment schedules for the Business Development team and organise diaries of key individuals.
Manage travel arrangements.
Support the Business Development team by completing and submitting all gifts and hospitality forms to managers and Compliance for approval in accordance with Company policy.
Produce data analytics and fund comparisons using FE and Defaqto.
Liaise with multiple teams to source key fund information for clients or the sales team.
Type correspondence accurately and in good time.
Prepare presentations in PowerPoint / Word where required.
File all documents, reports and papers (both electronic and soft copy) for the team.
Assist the Business Development team as and when required with the maintenance of data input in the Group’s CRM system.
Assist in the organising and logistics of any external client events or conferences.
Organise and plan the internal sales weekly and monthly meetings and any offsite events.
Minute taking for weekly meetings.
Maintaining, running multiple reports on a weekly basis.
Oversee the teams’ workload and inboxes and distribute tasks accordingly.
Process yearly appraisals and KPI’s for the Business Development team.
New team member onboarding and induction planning.
Host weekly team meetings for the administration team.
Experience & Qualifications
Previous experience in fund management / financial services and professional SME environment. Experience working in a professional environment and in a client-facing role.
Outstanding proactive, resilient, diplomatic, and solutions-oriented approach to work.
IT- and internet-literate, especially in web research.
Pro-active; able to self-motivate, work independently, and use own initiative in the absence of clear guidelines.
An efficient, calm, fast and flexible approach; follows work through, prioritises workload to meet targets and deadlines; adapts quickly to changing requirements.
Highly team-oriented; shares knowledge and information openly and honestly, works collaboratively and manages relationships to sustain strong relationships within the team.
Comfortable operating in an SME culture and environment.
Maintains absolute integrity and confidentiality; is trustworthy, honest, credible, and reliable.
Emotionally resilient, assertive/firm as needed.
Please note: that due to the high volume of applicants responding to our adverts we are regrettably not able to feed back on all applications; only successful candidates will be contacted.