Sales Support Administration Supervisor £40,000 - £50,000 + bonus and benefits - Ref: LT13884

Our City-based fund management client requires the successful candidate to deliver fast, efficient administration support in a senior team position to a team of 3, to all members of the Business Development team.

Roles & Responsibilities

  • Prepare monthly expense claims for all members of the Business Development team.

  • Smoothly co-ordinate meetings and appointment schedules for the Business Development team and organise diaries of key individuals.

  • Manage travel arrangements.

  • Support the Business Development team by completing and submitting all gifts and hospitality forms to managers and Compliance for approval in accordance with Company policy.

  • Produce data analytics and fund comparisons using FE and Defaqto.

  • Liaise with multiple teams to source key fund information for clients or the sales team.

  • Type correspondence accurately and in good time.

  • Prepare presentations in PowerPoint / Word where required.

  • File all documents, reports and papers (both electronic and soft copy) for the team.

  • Assist the Business Development team as and when required with the maintenance of data input in the Group’s CRM system.

  • Assist in the organising and logistics of any external client events or conferences.

  • Organise and plan the internal sales weekly and monthly meetings and any offsite events.

  • Minute taking for weekly meetings.

  • Maintaining, running multiple reports on a weekly basis.

  • Oversee the teams’ workload and inboxes and distribute tasks accordingly.

  • Process yearly appraisals and KPI’s for the Business Development team.

  • New team member onboarding and induction planning.

  • Host weekly team meetings for the administration team.

Experience & Qualifications

  • Previous experience in fund management / financial services and professional SME environment. Experience working in a professional environment and in a client-facing role.

  • Outstanding proactive, resilient, diplomatic, and solutions-oriented approach to work.

  • IT- and internet-literate, especially in web research.

  • Pro-active; able to self-motivate, work independently, and use own initiative in the absence of clear guidelines.

  • An efficient, calm, fast and flexible approach; follows work through, prioritises workload to meet targets and deadlines; adapts quickly to changing requirements.

  • Highly team-oriented; shares knowledge and information openly and honestly, works collaboratively and manages relationships to sustain strong relationships within the team.

  • Comfortable operating in an SME culture and environment.

  • Maintains absolute integrity and confidentiality; is trustworthy, honest, credible, and reliable.

  • Emotionally resilient, assertive/firm as needed.

To hear more about this exciting opportunity, please call Linda Tottem on 020 7847 8876 or email your CV to

Please note: that due to the high volume of applicants responding to our adverts we are regrettably not able to feed back on all applications; only successful candidates will be contacted.